Vacation Rental Property Management Agreement Template

1Services

The management fee covers these services:

• Listing setup, photos and channel connections
• Nightly pricing and calendar management
• Guest messages and check-in support, day and night
• Replies to guest reviews
• Cleaning and turnover scheduling
• Linen, laundry and guest supplies
• Repair and maintenance coordination
• Inspection after each checkout
• Monthly owner statement
• Lodging tax returns for the Owner

Not included in the fee

The Owner arranges these, or the Manager provides them at a price agreed in writing first:

• Extra services at a charge: deep cleans and furniture assembly, quoted first

2Management fee

The Owner pays the Manager 20% of nightly rent only, not counting guest cleaning fees for each stay. A stay counts in the month the guest checks out. Taxes collected from guests are never part of the fee base. The Manager takes the fee from booking income before paying the Owner, and shows it on each statement. Schedule A gives a worked example.

A one-time onboarding fee of $300 is due when the Property is first listed.

3Cleaning and other charges

Guest cleaning fees belong to the Owner. Each turnover clean is charged to the Owner at $85. Repairs, supplies and contractor work paid by the Manager are charged to the Owner at cost plus a markup of 10%, and the Manager keeps the receipts for the Owner.

4Owner stays and blocked dates

The Owner may stay at the Property for up to 21 nights a year. The Owner blocks dates in writing at least 30 days ahead. Dates already booked by guests stay booked. The Owner pays for the clean after each Owner stay at the turnover price. Free or discounted stays by the Owner's family and friends count as Owner nights. The Manager earns no management fee on Owner nights.

5Payouts and statements

All booking income is paid into a trust account that the Manager holds for owners' money, separate from the Manager's own funds. By the 10th of each month, the Manager sends the Owner a statement for the previous month and pays the balance. The Manager keeps a reserve of $500 from the Owner's funds for bills due between payouts. If a month's charges are more than its income, the difference comes from the reserve, and the Owner tops it up within 14 days. Each statement lists every stay, the fee and every charge, with receipts.

6Expenses and spending limit

The Manager may spend up to $300 on a single repair or purchase without asking. Above that, the Manager gets the Owner's approval in writing first; an email or message is enough. In an emergency that puts guests, neighbors or the Property at risk, the Manager may act at once and tells the Owner within 24 hours.

In Schedule A, repairs and supplies for the month come to $140, within the $300 limit, so no approval was needed.

7Insurance

The Owner keeps insurance on the Property that covers its use as a short-term rental: property and liability coverage that includes paying guests. The Manager keeps general liability insurance for its business. Each side shows the other proof of coverage on request and after each renewal.

8Permits and taxes

The Owner holds any short-term rental permit or registration the Property needs and keeps it current. The Manager files lodging and occupancy tax returns for the Property on the Owner's behalf, from the taxes collected from guests, except any tax a booking platform collects and pays itself. The Owner is responsible for income tax on the rental income. The Manager provides the year-end figures the Owner's tax advisor asks for.

9Damage and claims

The Manager reports any guest damage to the Owner within 2 days of checkout, with photos. The Manager files any claim with the booking platform or against the guest's deposit before the platform's deadline, and passes every amount recovered to the Owner. Damage caused by the Manager, its staff or its contractors is repaired at the Manager's cost.

10Term and renewal

This agreement starts on March 1, 2027 and runs for a first term of 12 months, to February 29, 2028. After that, it continues month to month until either side ends it under clause 11.

11Ending the agreement

Either side may end this agreement by giving 60 days' notice in writing. Either side may end it at once, in writing, if the other seriously breaks it and doesn't fix it within 14 days of being told. Early exit fee: none.

12Handover at the end

When the agreement ends, the Manager hands over every key, fob and access code, the inventory and supplier list, and the booking records, including the guest details the Owner may lawfully receive. Within 7 days of the end date, the Manager sends the final statement and pays the Owner the balance and the reserve.

Stays that check in before the end date are hosted by the Manager to checkout, and the fee for them is due as normal. Later bookings move to the Owner, with the guest's details and the money received for them. Listings on the Manager's accounts stay with the Manager. The Owner may list the Property again under their own account.

13Governing law and disputes

This agreement is governed by the law of the state where the Property is located. If a dispute arises, the parties first try to settle it by talking, then through mediation, before either goes to court. If a court finds one clause unenforceable, the rest still apply. Changes are valid only in writing, signed by both sides.

Signatures

Signed by both parties on the dates below. Each keeps a signed copy.

ASchedule A: worked example

A worked example of clause 2 on one sample month. An illustration, not a forecast or a promise of income.